REIZ | NOTICE OF 34TH ANNUAL GENERAL MEETING

Notice is hereby given that the Thirty-fourth Annual General Meeting of Real Estate Investments Zambia Plc will take place at Southern Sun, Ridgeway Hotel, Lusaka on Thursday 14th April 2016 at 10:00 Hrs.

AGENDA

1. To call the meeting to order; to record apologies and proxies received.
2. To read the Notice of the Meeting.
3. To read and approve the minutes of the Thirty-third Annual General Meeting held on 26th March 2015.
4. To consider any matters arising from these minutes.
5. To receive the Report of the Directors (the Chairman’s Statement, the Chief Executive Officer’s Report and the Statement of Corporate Governance), the Auditor’s Report and the Financial Statements for the year ended 31st December 2015.
6. To appoint Auditors for the ensuing year and to authorise the Directors to fix their remuneration.
7. To elect Directors to fill any vacancies. In terms of the Articles Mrs. Doreen Kabunda, Mrs. Banja M. Kayumba and Dr. Elizabeth C.L Nkumbula retire. Mrs. Doreen Kabunda, Mrs. Banja M. Kayumba and Dr. Elizabeth C.L Nkumbula, being eligible, offer themselves for re-election.
8. To approve the Directors’ remuneration.
9. To declare a Final Dividend. The proposed Final Dividend of K0.09 per share (Nine Ngwee per share), if approved, will be declared payable to members registered in the books of the company on close of business on 29th April 2016. The transfer books and register of members will be closed from 27th April 2016 – 29th April 2016 (both dates inclusive). Warrants in payment will be posted for payment in Kwacha at K0.09 per share (Nine Ngwee per share) on or about 3rd May 2016.
10. To authorize the Company to buy back REIZ shares at the prevailing market price on the Lusaka Stock Exchange, in line with the Articles as amended following approval by Shareholders at the Extraordinary General Meeting held on 27th January 2012.
11. To consider any competent business of which due notice has been given.

BY ORDER OF THE BOARD
Sydney E. Popota – Company Secretary

Article 16.1

“A member entitled to attend and vote is entitled to appoint a proxy, who need not also be a member, to attend and vote instead of him.” See Proxy Form at the end of this report.

Article 18.8

“The instrument appointing a proxy and the power of attorney or authority (if any) under which it is signed, or a notarially certified copy of the power or authority, must be deposited, not less than 48 hours before the time appointed for holding the meeting or adjourned meeting at which the person named in the instrument proposes to vote, at the registered office or at such other place as is nominated by the Board. In default the instrument of proxy shall not be treated as valid.”

Article 24.5

“No person other than a Director retiring at the meeting shall, unless recommended by the Directors, be eligible for election to the office of Director at any general meeting, unless not less than 21 days before the date appointed for the meeting there has been left at the registered office notice in writing signed by a member (not being the person to be proposed) duly qualified to attend and vote at the meeting, of his intention to propose the person for election, and a notice in writing signed by that person of his willingness to be elected.”

Related downloads

• REIZ | 34th AGM Proxy form